With RedTeam Flex, employees don't have to hassle with paper timesheets that can get lost or fail to be approved in time for payroll processing. Rather than filling out timesheets on paper, employees can login to RedTeam Flex and enter work hours from anywhere. From the Time tab, you may also update hours, view and print timesheets, and commit them for approval.
When adding indirect labor to a Timesheet, you will be prompted to select a pay code (administration, holiday, vacation, etc.) from the dropdown. To configure these pay codes, see the "Configure Timesheet Pay Codes" Article. You may also configure pay periods, by following the "Configure Timesheet Pay Periods" Article.
1. Create a New Timesheet
Employees can create timesheets by entering both direct and indirect time into their user profile. Direct Labor can be entered for Projects against a Labor Authorization (issued in the Buyout tab of a Project) or, with permissions, by using the Direct Labor entry option. Indirect Labor can be added by using the Indirect Labor entry option.
Steps:
Enter your own time by clicking your name in the top right corner then clicking "Profile" and navigating to the Time tab
Enter time for another user by clicking their name in the Employees menu then navigating to the Time tab
Use the arrows to navigate to the correct pay period
Click "Start Timesheet"
If the Employee is configured to use Time In/Out, click the clock icon to enter Time In and Time Out
If the Employee is configured to enter total hours, fill in the hours in the appropriate boxes for each Project
If you have permission, click "+ Add Direct Labor entry" to add hours against Projects that the employee has not been assigned a Labor Authorization
To enter Indirect (non-project related) Labor, click "+ Add Indirect Labor entry"
5. Click "Save"
2. Commit a Timesheet
After a Timesheet is started, it will remain in Draft status until Committed. You can use the Commit option to facilitate the approval of Timesheets (for example, a Site Manager records and saves hours, and the Project Manager reviews the hours and Commits the Timesheet when approved). Or, Timesheets may be Committed at the end of a pay period by the employee or supervisor, then printed and submitted for payroll.
Once Committed, a Timesheet may be Uncommitted by a user with the permissions to do so, if changes are needed. You may only have one Timesheet in Draft status per employee at one time. You may need to Commit one Timesheet in order to Uncommit another for changes.
Note that if you use accounting periods, if an old draft timesheet exists within a closed accounting period, it will be eligible to commit. When committed, it will be applied for the next open accounting period.
Steps:
Commit your own Timesheet by clicking your name in the top right corner then clicking "Profile" and navigating to the Time tab
Commit a Timesheet for another user by clicking their name in the Employees menu then navigating to the Time tab
Use the arrows to navigate to the correct pay period and review the work hours
Click "Commit"
3. View a Timesheet
From the application, you may create a timesheet, update work hours, review & commit, and view your timesheet. From View, you may print your timesheet for approval and submission.
Steps:
View your own Timesheet by clicking your name in the top right corner then clicking "Profile" and navigating to the Time tab
Click the Time tab
Use the arrows next to the date range at the top of the page to select the week you wish to view
Click the View icon
To print your timesheet, click "Print"
4. Delete a Timesheet
To delete a timesheet from your employee records, follow the steps below. If the user is not an administrator, the timesheet may only be deleted before it has been committed. Once committed, the timesheet cannot be deleted unless first uncommitted by an administrator.
Steps:
Click the Manage icon to the left of the page heading and select "Timesheets"
Locate the timesheet and click the tools icon
Click "Delete"
5. View the Timesheet Log
From RedTeam Flex, you may create new timesheets and manage them at any time. The timesheets log gives users a printable list of all timesheets on record in the system, as well as their status (Draft or Committed).
Steps:
Click the "Manage" icon to the left of the page heading
Select "Timesheets"
Click the View icon and select "View Timesheet Log"
View the Timesheet Log; from here you can print or save the log to PDF
6. Overtime Calculation and Pay
For employees selected as Non-Exempt RedTeam supports the federal calculation for overtime premiums which is hours in excess of 40 working hours in any given week. Overtime pay will be calculated as the Employee Rate x 1.5.