Once your project plans have been uploaded we recommend spending a little time getting things organized. It’ll help you as the Project Organizer to manage the library of drawings, and it will help the team, in general, find the right plan quickly.

All management of drawings takes place on the Drawings page of the web app.

Recently Viewed

Waste no time finding drawings you’re constantly using.

See the top drawings you’ve recently viewed at the top of the web app on the drawings page.

Drawing names and numbers

Fieldlens sets the plan number and name automatically - basing the number on the information in the title box on the drawing and the name from the title of the file. While this works for most PDF files, you should still double-check the names and numbers for accuracy.

To edit them simply click the 3 dots menu for the drawing you want to modify, and click Edit.

You’ll be able to click in and edit both name and number, as well as the discipline and locations as discussed below.

Disciplines

Fieldlens will also determine drawing disciplines by looking for industry-standard designators in the first few characters of the plan number. For example, a drawing called A-101 would automatically be assigned "Architectural," FP-101 would be assigned "Fire Protection," and E-201 would be assigned “Electrical.”

Click Edit while hovering over the drawing and then the Discipline edit button to make any necessary changes.

Versions

See the history of the project and view changes from versions at the moment you need it on both the web and mobile apps.

There’s a column right where the north wall of conference room 505 was originally. I need to see how large it was originally to figure out how much space we’ll lose in the corridor.


I need to see how many iterations of a drawing we’ve had.

Locations

You can add project locations to your drawings - then when you drop a pin on a plan, the location will automatically be added to the post as well. You’ll also be able to search through your plans by location - so you can see a list of all plans on the 2nd floor, for example.

Click that same Edit button and then the Location edit button. You’ll see a list of any locations that have already been set up and be able to add a new one if necessary.

Tags

Tags are used at the revision level rather than the drawing level. Users will typically add the bulletin number to each revision as it comes in and is approved.

You can add or edit tags for any of your drawings. On the bottom left of the edit drawing panel, you’ll see a drop-down box, which will expand your list to show the version history of each drawing (even if there is only one drawing). On the bottom right, you’ll see the option to Add or Edit a Tag.

Filters

On the sidebar of the drawings page, you can access the drawings filters to refine your list to plans with posts associated with them, specific locations, categories, or tags.

Multi-edit and Removing Drawings

When you hover over your drawings you’ll see a check box to the left (upper left on thumbnail view). You can select multiple drawings and bulk-edit disciplines, locations, and tags.

You can also select drawings this way to unpublish or delete them altogether. Once one or more drawings are selected you’ll see Delete and Unpublish buttons at the top right.

Drawings that have been unpublished will no longer be accessible on mobile devices and will only be visible on the web for Project Organizers. Use the filters to the left of the drawings page to access and/or republish them.

If you want to remove the drawings from Fieldlens entirely, tap the Delete button. Note that this will permanently get rid of these drawings and they will not be able to be recovered. You will need to reupload them if necessary.

If you need to delete drawings that have posts pinned to them, you will need to first remove the posts from the drawings. If the posts are left as is, the selected drawings will be unpublished and not deleted.

Compare Drawing Versions

How does your current version differ from the first released drawing? Easily compare them from the web app.
Within Fieldlens features we now offer Drawings Overlay comparison. This tool is available for our Advanced plan users and provides the ability to compare different versions of your drawing sheets, and also drawings from different disciplines.

This tool is available for all Project collaborators (with a paid license) not only for Project Organizers.

Steps

  1. Open the drawing

  2. Hit the Compare button on the top right of the screen

  3. Hover the mouse over the version

  4. Click Compare

If you want to learn more about how to compare and Overlay Drawings from different Disciplines, click here.

Sorting and Organizing Drawings

All files are organized in A-Z order by the Drawing number, no matter the order the files were uploaded

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